AI Invoicing & Reconciliation

Get hours of your work week back.

Month-end billing shouldn't eat your week. We build an AI system that reads your vendor invoices, reconciles them and drafts every client bill, so you and your team can spend that time on clients and the work that grows the business.

Book a free billing review → Estimate your savings

Built around your existing tools · You approve every invoice

Time back

Your week, back in your hands.

Billing work grows with your client list. The hours your team spends on it don't have to.

Hours backThe days your team spends on month-end go back to clients, sales and strategy.
No month-end crunchAdd accounts without billing week turning into late nights for you or your team.
Same result, every monthYour rules applied the same way every time, with every exception flagged.

Estimate your savings

What is billing costing you?

Two quick questions. We confirm the real numbers in your free review.

1How many hours does billing take your team each month?

2Roughly what does that person's time cost per hour?

Not sure? $45 is a typical cost for office staff, including taxes and benefits.

Your estimate

That's about 2 hours a week back, 126 hours a year.

Worth about $5,670 a year in team time.

We assume 70% of the work is automated. The rest stays with you for review and approval.

See your exact number: free billing review →

Sound familiar?

Billing shouldn't take your whole week.

  • Month-end means days of matching vendor invoices to orders by hand.
  • Your best people spend days on work that follows the same rules every month.
  • Errors and missed charges slip through, and clients notice.
  • Your invoices look different depending on who built them that month.
  • One person knows how billing works, and you can't afford for them to leave.
  • Clients wait on bills because the numbers aren't ready.

What we build

Your billing process, automated end to end.

  • Invoice intake

    Vendor invoices, statements and reports collected from email or your shared drive automatically.

  • AI document reading

    Every PDF and spreadsheet read and turned into clean data, regardless of format.

  • Reconciliation

    Charges matched to orders, contracts or schedules, with every gap and duplicate flagged.

  • Your rules applied

    Fees, markups, terms and client-specific rules applied the same way every time.

  • Professional invoices

    Branded invoices and editable spreadsheets with live formulas, generated for every client.

  • Client summaries

    Plain-English letters explaining what was billed and why, ready to send with the invoice.

Case study · Media-buying agency

20+ clients billed every month. A week of time back.

A media-buying agency was reconciling dozens of TV, radio and digital vendor invoices by hand every month. We built a system that reads every invoice, checks it against the original order, applies each client's fee rules and drafts the invoices, spreadsheets and client letters. The owner reviews the flagged items and approves. He reports saving about a full work week every month, with more accurate invoices than doing it by hand.

~1 weekof time back every month
20+client accounts handled
100%reviewed by a person before it goes out
Read the case study →

Why it pays for itself

More time. Fewer mistakes. Better image.

  • Hours back every month

    The time your team spends on billing goes back to clients, sales and higher-value work.

  • Catch what humans miss

    Self-checking math and line-by-line matching find errors and missed charges before clients do.

  • Bill faster

    Invoices ready days earlier means you get paid days earlier.

  • Look established

    Every invoice and summary is consistent, branded and professional.

  • Less pressure on your team

    The process lives in a documented system, so billing doesn't depend on one person staying late.

  • Room to grow

    Take on more clients without month-end becoming a crunch.

How it works

Simple, from the first call.

  1. 1

    Free review

    A short call to walk through your current billing process and where the time goes.

  2. 2

    Fixed quote

    A one-page plan with scope, timeline and a fixed price.

  3. 3

    Build & test

    We build it and test it against your past months of real invoices.

  4. 4

    Run monthly

    It runs every month. We monitor it and adjust it as your business changes.

Questions

Good to know.

What kinds of businesses is this for?

Any business with a monthly billing process that takes real staff time: agencies that re-bill vendor costs, firms billing many clients on different terms, and anyone reconciling invoices against orders, contracts or timesheets.

Do we have to change our software?

No. We build around what you already use, whether that's email, Excel, Google Sheets, QuickBooks or a shared drive. Your invoices keep your look, or we design a cleaner template for you.

Is the AI going to send invoices on its own?

No. The system does the reading, matching, math and drafting. A person on your side reviews the flagged items and approves before anything reaches a client.

How accurate is it?

Every run checks its own math and flags anything that doesn't tie out, such as missing items, mismatched amounts or duplicate charges. You see exactly what needs a human decision.

How long does setup take?

Most systems are built and tested against your past months of real invoices within a few weeks, then run every month from there.

How is it priced?

Every billing process is different, so we quote after a short call once we've seen your volume and complexity. You get a fixed price before any work starts.

Is our data kept private?

Yes. We only access what the system needs, we never use your data for anything else, and you own everything we build.

Get started

See what your billing could look like.

Tell us a little about your monthly billing. We'll reply within one business day to set up a free review.

Prefer to talk? Book a call →

Take your week back.

Book a free billing review and see how many hours AI can give back to you and your team.

Get a free billing review → Book a call